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GVSU
Rugby Football Club Constitution
Article I – Name
- Grand Valley State
University Rugby
Football Club (GVSURFC)
Article II – Purpose
- The GVSURFC was
established to provide a competitive and social experience for student
athletes at GVSU and other area colleges and universities. GVSURFC strives
to combine efforts with local rugby clubs to promote the great sport of
rugby.
Article III –
Membership
·
Section
3.1 – Qualifications
o To be a member of
GVSURFC you must be a student athlete at GVSU or area college/university
without a rugby club. By USA Rugby laws, you must be a full-time student (12
credits) to participate in an A-side match.
o All members must be
registered with USA Rugby.
·
Section
3.2 – Rookie/Veteran Status
o Any rookie that has
played two full seasons can submit a request for veteran status for the
following seasons.
o Executive board must
approve veteran status of a rookie by majority rule.
·
Section
3.3 – Suspensions/Termination from Club
o Executive board
handles all suspensions and terminations at their discretion.
Article IV –
Meetings
·
Section
4.1 – E-Board
o Meetings will be
held at least twice per season.
o Additional meetings
may be requested by an E-board member and approved by the president.
·
Section
4.2 – Team
o Full team meetings
will be held once per season or determined by E-board.
·
Section
4.3 – Practice
o Two mandatory
practices per week. Times and location determined by E-board, coach, or acts of
God.
Article V –
Elections
- To be held
after the last practice of fall season.
- Mandatory attendance
by all team members.
- All members
will elect officers by a discussion and a majority vote.
- Elected
officers will begin their term on January 1st of the following
year.
Article VI –
Officers
- Section 6.1 –
Elected Officers
- President
- Vice President
- Match
Secretary
- Communications
Director
- Alumni
Relations
- Social
Coordinator
- Team Captain
- Section 6.2 –
Purposes
- President –
- Responsible
for all GVSURFC activities on and off the field.
- Preside over
all meetings of the club.
- Moderates
E-Board and their responsibilities.
- Serves as
club liaison to Grand
Valley State
University.
- Works with
Vice President to establish a budget with the advice and consent of the
E-Board.
- Oversees that
all members are CIPP certified with USA Rugby.
- Oversees that
GVSURFC is registered with USA Rugby, Midwest Rugby Union, and Michigan
Rugby Union.
- Receive/Produce
season schedule and distributes to the team in a timely fashion.
- Review and
sign professional contract for coach/administrator before each fall
season.
- Vice President
–
- Manager of
all team finances.
- Oversees that
all team members have paid team dues.
- Oversees that
all club members submit proper paperwork to the University and GVSURFC.
- Presents
finance reports to the E-Board at meetings. This includes total amount
savings, bills due, and recent expenditures of the club.
- Assists team
President.
- Match
Secretary –
- Confirms
matches, tournaments, and referees for the club.
- Reserves space
and times for games and practices.
- Manages all
equipment, both practice and game.
- Manages
transportation/directions to away games.
- Communications
Director –
- Produce a
contact database of all team members and keep updated.
- Serve as club
liaison to all media (i.e. The Lanthorn, GR Press, radio/television,
etc.)
- Inform the
University, media, students, etc. of upcoming games and recent results.
- In charge of
all recruitment planning and efforts.
- Add team
member e-mails to e-mail server.
- Produce/Manage
team website and keep updated.
- Alumni
Relations –
- Club liaison
to all past members (aka Old Boys)
- Oversees that
Old Boys are made aware of annual Alumni Game.
- Oversees that
Old Boys game is played (end of spring season).
- Help Social
Coordinator plan Old Boys Social
- Inform the
Alumni of upcoming games, recent results, and other club news.
- Social Coordinator
–
- Set up,
confirm, and manage all post game socials.
- Serves as
club liaison to establishments.
- Informs club
members of social events around campus and Allendale/Grand Rapids area.
- Team Captain –
- Responsible
for all on field happenings.
- Leads the
team positively at practice and games.
- Represents
GVSU and GVSURFC in a professional manner.
- Section 6.3 –
Elected Terms
- Terms are to
last one full year until next election period.
- Rookies are
not eligible to run for office.
- Section 6.4 –
Removal from E-Board
- Any club
member can request the removal of any E-board member with just cause.
- An open team
discussion will be held to determine the status of said member.
- A 2/3 vote of
the team will carry the final decision to the E-board.
Article VII – Finances
- Section 7.1 –
Personal Team Dues
- Team dues are
determined by E-board members.
- Dues will be
paid at the beginning of each season.
- Veterans must
pay team dues before the first game of each season.
- Rookies must
pay team dues following their first played game of each season, but no
later than the game following.
- Section 7.2 –
Financial Management
- Vice President
is in charge of all finances.
- Funds will be
stored in a financial institution that is FDIC certified.
- All spending
and purchases must be witnessed by two E-Board members.
- Financial
statements must be viewed by the E-Board at least twice per season.
Article VIII –
Equipment
·
Section
8.1 – Purchases
o Any purchases less
than $500 can solely be approved by President and Vice President
o Any purchases $501
or more must be approved by majority of E-board.
·
Section
8.2 – Property
o Any equipment
purchased by funds allocated from GVSU is the property of the university.
o Any equipment
purchased by the funds of the GVSURFC is the property of the GVSURFC.
·
Section
8.3 – Storage
o All equipment is the
responsibility of the E-board.
Article IX – Advisor
·
By
GVSU student organization rules, advisors must be a GVSU employee.
Article X – Coach
- Section 10.1 –
Hiring and Termination of a Coach/Administrator
- Hiring and
termination must be approved by majority of E-board members.
- Section 10.2 –
Coach/Administrator Professional Contract
- Contract is
approved by the club President, club advisor, and signed by
coach/administrator, club president, and club advisor.
- Coach/Administrator
will follow the terms and conditions stated in the professional contract.
- Section 10.3 –
Coach/Administrator Salary
- Salary will be
requested by GVSURFC to the University and will be determined by the
Student Senate in annual appropriations meetings.
- Coach/Administrator
will be paid by the funds allotted to GVSURFC by GVSU Student Senate for Professional Contract Services only.
Article XI –
Ratification and Amendments
- Amendments to
this document may be presented to the E-board and approved by the majority
of the officers.
Drafted
by GVSURFC E-Board Fall 2006
Final
Approval and Effective: December 1, 2006
Article
V amended January 15, 2009
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